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For venues & wedding planners
Working with Sancara
Everything your venue team or wedding planner needs to know: our insurance, our kit, how we plan with you and how we work within your house rules.
£10m public liability
MDJN member
DJ + lighting tech
Insurance
£10m
How we work
Easy to work with, from booking to pack-down
We know a wedding only runs smoothly when the venue team, the planner and the suppliers are on the same page. Here’s what you can expect from us.
We get in touch early
Once a couple books, we contact you to introduce ourselves and ask about your room, access and any house rules.
We confirm the details
Arrival and setup times, where the DJ area goes, power, sound limits and which effects you allow. All agreed before the day.
We arrive prepared
We arrive at the agreed time and aim to be set up before guests come through, so there’s no disruption.
We work with your team
We follow your running order, coordinate speeches and timings with your staff, and pack down safely at the end of the night.
What we bring
Professional kit, every time
- JBL SRX speaker system with subwoofer, sized to the room
- Our LED DJ booth or Equinox booth, depending on your space
- Battery-powered uplighters, so there are no trailing cables
- Dance floor lighting and our First Dance Lightshow
- Microphones for speeches, where included in the couple’s package
- Optional effects, only with your approval: Dancing on a Cloud, haze, cold sparklers and confetti
What we’ll ask you
The details we check with you
- Access and load-in: arrival time, entrance and parking
- The DJ area: where we set up and the nearest power
- Sound limits: any limiter or noise rules and finish times
- Effects: what’s allowed in your room
- On the day: who our contact is and the running order
Effects and venue rules
Your rules come first
Effects are always optional, and we never use one without checking with you first.
| Effect | Why venues ask about it | What we do |
|---|---|---|
| Haze and smoke | Can set off some types of smoke detector | We check your fire alarm setup with you and only use haze where you’ve approved it. |
| Dancing on a Cloud | Low-lying cloud on the dance floor | Used for the first dance only, and confirmed with you beforehand. |
| Cold sparklers | Indoor spark effects | Machine-made sparks, not fireworks. We confirm placement and approval with you first. |
| Confetti | Clean-up and venue policies | We agree what’s allowed with you before the day. |
| Sound limiters | Keeping volume within your limits | We ask for your limiter details and set up our system to work within them. |
Trusted by
Venues and partners we’ve worked with
Recommended suppliers
Add us to your supplier list
Looking for a reliable wedding DJ to recommend to your couples? We’d love to talk about working together, joining a wedding fair or showcase, or simply meeting your team.
Got a couple who need a DJ?
Send them our way, or tell us their date and venue and we’ll check we’re free.
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